External Members

External Members (Access for KU Alumni, Retired Faculty and Staff, Koç Holding Companies, External Individuals and Organizations

Access to Koç University Suna Kıraç Library is intended primarily for use by current Koç University personnel and students. Access to some resources and services can be gained via paid external membership, however. KU alumni, if they are paid members of the Koç University Alumni Association, can purchase membership at a significant discount from the standard rate. Retired faculty and staff can also gain access to certain Library resources and services upon application.

External Membership (KU Alumni, Individuals, Organizations, Koç Holding Companies)

There are two types of external memberships: organizational and individual. In either case, an application for external membership may be obtained by contacting the Library via e-mail at libcirculation@ku.edu.tr, or by telephone at 0-212-338 1318.

The standard fees for an individual membership include a 400 TL deposit along with a 200 TL annual membership fee. Should an individual wish not to renew their membership at the end of any given year, they will be refunded their deposit, minus any outstanding penalties or fees.

Members of the Koç University Alumni Association will be paid a 200 TL deposit with a 100 TL annual fee.

An organization may also apply for membership, allowing that organization to extend library privileges to up to 5 employees at a time via membership cards which will be provided to the organization. Organizational fees include a 2000 TL deposit with a 1750 TL annual fee (working out to 350 TL per card). Note that it is the organization, rather than individual Library users within the organization, who will be deemed accountable for the use of its memberships and must make restitution to Koç University Suna Kıraç Library for any loss, abuse, or damage to materials or any other Library property caused by an organizational user.

Koç Holding Companies must pay the full organizational membership deposit but will be granted a 50% reduction off of the annual fee (i.e. 875 TL).

For any external member wishing to access the Library, their identification card must be presented at the entrance gate to the University campus, as well as to the attendant at the Information Desk upon entering the Library, and when checking out or returning books. Cards must be surrendered on termination of the membership.

Borrowing Privileges for All External Members:

  • 25 books, 30 days, 1 renewal
  • Online and email renewal permitted on/before due date, if the account is in good standing
  • Renewals are not permitted by telephone, but can be conducted online through the Library’s web page
  • A fine is assessed for every day a book is overdue. A user’s account is suspended as long as any book is overdue and/or a fine is unpaid.
  • A replacement charge plus a processing fee will be assessed for any item which is returned in damaged condition or more than two weeks late (one day late in the case of a recall).

The following library services are NOT provided:

  • Remote access to the Library’s online resources. Please note that extension of this privilege would violate license agreements.
  • Borrowing of Audio-Visual materials (DVDs excepted)
  • ILL and article request services

Retired Faculty and Staff

Koç University wishes to provide retired faculty and staff with a continuing link to the University. Retired members are issued a card for their Library use upon application and filling out of a membership form. To apply please send an email to libcirculation@ku.edu.tr, or call 0 212 338 1318.

All retired members enjoy almost all of the privileges and are subject to many of the same responsibilities in the use of the Library as current personnel, including in terms of Checkout, Return and Lost Materials, Holds/Recalls, Overdues and Fines. They may conduct their operations at the Library personally just as before. They are also given the privilege of phone correspondence. For telephone requests, please call 0-212-338 1317.

The only areas of difference between retired and working faculty and staff involve the privileges stated below:

Borrowing Privileges for Retired Faculty and Staff:

  • 25 books, 30 days, 1 renewal
  • Online renewal permitted through My Account before due date or during the grace period if the account is in good standing. Renewal request by e-mail or telephone is also acceptable.
  • In-house access only to audio-visual materials (DVDs excepted), Library databases and other electronic resources

The following library services are NOT provided:

  • Remote access to the Library’s online resources. Please note that extension of this privilege would violate license agreements.
  • Borrowing of Audio-Visual materials (DVDs excepted)
  • ILL and article request services

These privileges will be extended to members for two years, a membership term which can then be renewed. The University reserves the right to modify the policy depending on the changing demands being made of the Library.

Lost Cards:

Borrowers bear the responsibility of the privileges that the cards provide them. In case a card is lost, the borrower must immediately inform the Library so that all borrowing privileges associated with the card may be stopped. Otherwise, books checked out with that card are the card owner’s responsibility. The charge for replacing a lost card in the care of a fee-based external member is 20% of the annual membership fee.