Borrowing Rights

Borrowing refers to a member of the Koç University community checking an item, such as a book, out for a temporary period of time the length of which is specified by the Library. Items available to be borrowed through the Koç University Library system include books, DVDs, and technical hardware such as iPads and notebook computers. Circulation refers to the lending of these items to the Library’s users, and the keeping of records with regards to these loans.

Policies on circulation are meant to assist users in accessing library materials in ways most conducive to their study or research. Materials that are frequently consulted or heavily used- like encyclopaedias, dictionaries and reserve materials- may not be taken outside the Library. All other materials may be checked out through the self-check machine on the Ground floor, and at the Information Desk located at the Basement level. Reserve materials may be checked out at the Reserve Desk on the Ground Floor, located on the left as you enter the Library.

Borrowing Privileges

Borrowing policies are designed to ensure prompt and equitable access to library materials. The length of borrowing periods and specific loan regulations for some materials vary depending on the identity of the user.


KU Students (Undergraduate)

  • 25 books, audio-books/cd-roms, 30 days, 1 renewal
  • 5 reserve materials, 2 hours, no renewal
  • Online renewal permitted before an item’s due date, or, for books, through the end of the 3-day grace period
  • Document delivery services: intercampus loan service, 5 article requests, no access to books by interlibrary loan


KU Students (Graduate and Post Graduate) and Graduate Assistants to KU Faculty

  • 50 books, audio-books/cd-roms, 90 days, 1 renewal (30 days)
  • 5 reserve materials, 2 hours, no renewal
  • Online renewal permitted before an item’s due date or, for books, through the end of the 3-day grace period
  • Document delivery services: Intercampus loan service, 5 article requests, 5 books via interlibrary loan


KU Full–Time & Part-Time Faculty

  • 100 books, audio-books/cd-roms/videos/audiotapes/dvds for classroom use, 1 year, no renewal, books can be recalled upon a request from another user
  • Current journals can be taken out on overnight/weekend loan (5:45 pm – 9:00 am)
  • Online renewal permitted before an item’s due date or, for books, through the end of the 3-day grace period
  • Document delivery services: intercampus loan, 10 article requests, 5 books via interlibrary loan


Other KU Faculty

  • 50 books, audio-books/cd-roms/videos/audiotapes/dvds for classroom use, 90 days, 2 renewals
  • Current journals can be taken out on overnight/weekend loan (5:45 pm – 9:00 am)
  • Online renewal permitted before an item’s due date or, for books, through the end of the 3-day grace period
  • Document delivery services: intercampus loan, 10 article requests, 5 books via interlibrary loan


KU Administrative Personnel, KUH Staff

  • 25 books, audio-books/cd-roms, 30 days, 1 renewal
  • Current journals on overnight/weekend loan (5:45 pm – 9:00 am)
  • Online renewal permitted before an item’s due date or, for books, through the end of the 3-day grace period
  • Document delivery services:  intercampus loan, 10 article requests, 5 books via interlibrary loan


All Current KU Students 

  • 2 DVD/VCDs, 3 days, 1 renewal (renewal is for a single additional day)
  • 1 iPad, 3 days, 1 day renewal
  • 1 notebook, 3 days, 1 renewal
  • 1 calculator, 4 hours, 4 hours renewal


External Members:

  • 25 books, 30 days, 1 renewal
  • Online and email renewal permitted on/before due date, if the account is in good standing
  • Renewals are not permitted by telephone, but can be conducted online through the Library’s web page
  • A fine is assessed for every day a book is overdue. A user’s account is suspended as long as any book is overdue and/or a fine is unpaid.
  • A replacement charge plus a processing fee will be assessed for any item which is returned in damaged condition or more than two weeks late (one day late in the case of a recalled item).

The following library services are NOT provided to External Members:

  • Remote access to the Library’s online resources. Please note that extension of this privilege would violate license agreements.
  • Borrowing of Audio-Visual materials (DVDs excepted) or Technical Hardware (iPads, etc.)
  • ILL and article request services


Retired Faculty and Staff:

  • 25 books, 30 days, 1 renewal
  • Online renewal permitted through My Account before due date or during the grace period if the account is in good standing. Renewal request by e-mail or telephone is also acceptable.
  • In-house access only to audio-visual materials (DVDs excepted), Library databases and other electronic resources

The following library services are NOT provided to Retired Faculty and Staff:

  • Remote access to the Library’s online resources. Please note that extension of this privilege would violate license agreements.
  • Borrowing of Audio-Visual materials (DVDs excepted) or Technical Hardware (iPads, etc.)
  • ILL and article request services

Overdue Items Policies and Procedures

E-mail Notification

E-mail notices are sent to the user in order to warn them about their borrowed materials before they become overdue. E-mail notices are also sent for recalled materials to avoid overdue charges. The user receives overdue notices for 3 days following the due date. Users returning or renewing their materials during this grace period will not be subject to any overdue charges. Any material returned or renewed after the grace period will be subject to overdue fees, which will include charges for the three-day grace period.

Fines & Fees

The fine for most overdue materials is 1.25 TL per item per day. Any items returned after the grace period will receive fines for the entire overdue period, including the grade period. An item that is four days overdue will thus be subject to a 5 TL fine.

For DVDs (per day), AV materials (per hour), or reserve materials (per hour), the fine is 2.50 TL per day/hour. There is no grace period for these items.

Any loss or damage must be reported by e-mail to libcirculation@ku.edu.tr or by telephone at 0-212-338-1318. You will be charged the market value of the item, the 32.50 TL replacement fee, plus any overdue fines already incurred. The Health Sciences Library patrons may sent e-mail to hslibinformation@ku.edu.tr or by telephone at 0-212-311 26 23.

Checking Out and Checking In, Renewals and Holds/ Recalls

Checking Out and Checking In Materials

Users may either check out or check in items via self-check machine or at a service desk, either from Circulation on the Main floor, or Reference on the Basement level. Users need to have activated My Account before they can borrow materials, and will need their Koç University identification card available for barcode scanning, whether using the self checkout machine or at a service desk.

Skip to:

  • Renewals
  • Holds/Recalls

Self Checkout Machine

All users may check out items by using two Self Checkout machine, is located on the Main Floor.

Self Checkout machine allows borrowers to check out their own books quickly and easily. Step-by-step instructions are displayed on an easy-to-use touch screen.

With the self checkout machine, you can:

  • Verify your privileges
  • Control and check on your Library account
  • Check out and renew books and circulating periodicals
  • Desensitize items
  • Print date due slips
  • Check books back in to the Library (as long as they are not overdue)
  • See your fines

Helpful tips for using Self Checkout:

  • You must have a Library account to use Self Checkout. Visit the Information Desk to set up your account if you are new to the university.
  • If the Self Checkout machine does not scan the barcode on your KU ID card or of any particular book, or if there is a problem with your library account, please visit the Information Desk for assistance.
  • Make sure the spine of the book you are checking out rests in the “V” of the machine.
  • Questions? Ask the staff at the Information or Reserve Desks for assistance.