Borrowing Rights

Borrowing refers to a member of the Koç University community checking an item, such as a book, out for a temporary period, the length specified by the Library. Items available to borrow through the Koç University Library system include books, DVDs, and technical hardware such as iPads, calculators, and headphones. Circulation refers to lending these items to the Library’s users and keeping records about these loans.

Policies on circulation are meant to assist users in accessing library materials in ways most conducive to their study or research. Materials frequently consulted or heavily used- like encyclopedias, dictionaries, and reserve materials- may not be taken outside the Library. All other materials may be checked out through the self-check machine and at the Information Desk located on the Ground floor. Reserve materials may be checked out at the Reserve/Information Desk on the Ground Floor, situated on the left as you enter the Library.

KU Students (Undergraduate) Borrowing Rights

KU Students (Undergraduate)

Material to be Borrowed Number Period Renewal
Book 25 books, audiobooks/CD-ROM 30 Days One time (+30 Days)
iPad 1 iPad 1 Day There is no renewal right. It can be borrowed by reservation two times a week
Technical Equipment 1 (HDMI Cable, USB External DVD/CD Writer, etc.) 4 Hours There is no renewal right
Calculator and Headphone One calculator and one headphone 4 Hours There is no renewal right
Reserve Materials 5 reserve materials 4 Hours There is no renewal right
DVD 2 DVD/CD 3 Days One time (+1 Day)
Intercampus Loan Service (ICLS) As much as your right to borrow books 30 Days One time (+30 Days)
Article Requests 5 articles
Interlibrary Loan Service (ILL) You have no borrowing right

!!! Online renewal is permitted before the return date of the resource or until the end of the 3-day temporary grace period for books.


KU Students (Master & PHD & Fellows) Borrowing Rights

KU Students (Master & PHD & Fellows)

Material to be Borrowed Number Period Renewal
Book 50 books, audiobooks/CD-ROM 90 Days One time (+30 Days)
iPad 1 iPad 1 Day There is no renewal right. It can be borrowed by reservation two times a week
Technical Equipment 1 (HDMI Cable, USB External DVD/CD Writer, etc.) 4 Hours There is no renewal right
Calculator and Headphone One calculator and one headphone 4 Hours There is no renewal right
Reserve Materials Five reserve materials 4 Hours There is no renewal right
DVD 2 DVD/CD 3 Days One time (+1 Day)
Intercampus Loan Service (ICLS) As much as your right to borrow books 90 Days One time (+30 Days)
Article Requests 5 articles
Interlibrary Loan Service (ILL) 5 books It depends on the sender’s library It depends on the sender’s library

!!! Online renewal is permitted before the return date of the resource or until the end of the 3-day temporary grace period for books.


KU Faculty Members Borrowing Rights

KU Faculty Members

Material to be Borrowed Number Period Renewal
Book 100 books, audiobooks/CD-ROM 1 Year One time (+30 Days)
iPad 1 iPad 1 Day There is no renewal right. It can be borrowed by reservation two times a week
Technical Equipment 1 (HDMI Cable, USB External DVD/CD Writer, etc.) 4 Hours There is no renewal right
Calculator and Headphone One calculator and one headphone 4 Hours There is no renewal right
Reserve Materials 5 reserve materials 4 Hours There is no renewal right
DVD 2 DVD/CD 3 Days One time (+1 Day)
Intercampus Loan Service (ICLS) As much as your right to borrow books 1 Year There is no renewal right
Article Requests 10 articles
Interlibrary Loan Service (ILL) 5 books It depends on the sender’s library It depends on the sender’s library
Journals Current journals Can be taken out on overnight / weekend loan (5:45 pm – 9.00 am) There is no renewal right

!!! Online renewal is permitted before the return date of the resource or until the end of the 3-day temporary grace period for books.


KU Short Term Faculty Members & KU Research Assistants Borrowing Rights

KU Short-Term Faculty Members & KU Research Assistants

Material to be Borrowed Number Period Renewal
Book 50 books, audiobooks/CD-ROM 90 Days One time (+30 Days)
iPad 1 iPad 1 Day There is no renewal right. It can be borrowed by reservation two times a week
Technical Equipment 1 (HDMI Cable, USB External DVD/CD Writer, etc.) 4 Hours There is no renewal right
Calculator and Headphone One calculator and one headphone 4 Hours There is no renewal right
Reserve Materials Five reserve materials 4 Hours There is no renewal right
DVD 2 DVD/CD 3 Days One time (+1 Day)
Intercampus Loan Service (ICLS) As much as your right to borrow books 90 Days One time (+30 Days)
Article Requests 5 articles
Interlibrary Loan Service (ILL) 5 books It depends on the sender’s library It depends on the sender’s library

!!! Online renewal is permitted before the return date of the resource or until the end of the 3-day temporary grace period for books.


KU Administrative Staff & KUH Staff Borrowing Rights

KU Administrative Staff & KUH Staff

Material to be Borrowed Number Period Renewal
Book 25 books, audiobooks/CD-ROM 30 Days One time (+30 Days)
iPad 1 iPad 1 Day There is no renewal right. It can be borrowed by reservation two times a week
Technical Equipment 1 (HDMI Cable, USB External DVD/CD Writer, etc.) 4 Hours There is no renewal right
Calculator and Headphone One calculator and one headphone 4 Hours There is no renewal right
Reserve Materials 5 reserve materials 4 Hours There is no renewal right
DVD 2 DVD/CD 3 Days One time (+1 Day)
Intercampus Loan Service (ICLS) As much as your right to borrow books 30 Days One time (+30 Days)
Article Requests 10 articles
Interlibrary Loan Service (ILL) 5 books It depends on the sender’s library It depends on the sender’s library
Journals Current journals Can be taken out on overnight/weekend loan (5:45 pm – 9.00 am) There is no renewal right

!!! Online renewal is permitted before the return date of the resource or until the end of the 3-day temporary grace period for books.


External Membership Borrowing Rights

External Membership

Material to be Borrowed Number Period Renewal
Book 10 books 30 Days There is no renewal right
Technical Equipment You have no borrowing right
Article Request You have no borrowing right
Interlibrary Loan Service (ILL) You have no borrowing right
  • !!! Online renewal is permitted before the return date of the resource or until the end of the 3-day temporary grace period for books.
  • !!! A fine is assessed for every day a book is overdue. A user’s account is suspended as long as any book is overdue and/or a fine is unpaid.
  • !!! A replacement charge plus a processing fee will be assessed for any item returned in damaged condition or more than two weeks late (one day late in the case of a recalled item).

Overdue Items Policies and Procedures

E-mail Notification

E-mail notices are sent to the user in order to warn them about their borrowed materials before they become overdue. E-mail notices are also sent for recalled materials to avoid overdue charges. The user receives overdue notices for 3 days following the due date. Users returning or renewing their materials during this grace period will not be subject to any overdue charges. Any material returned or renewed after the grace period will be subject to overdue fees, which will include charges for the three-day grace period.

Fines & Fees

The fine for most overdue materials is 2,50 TL per item per day. Any items returned after the grace period will receive fines for the entire overdue period, including the grade period. An item that is four days overdue will thus be subject to a 10 TL fine.

For DVDs (per day), AV materials (per hour), or reserve materials (per hour), the fine is 10,00 TL per day/hour. There is no grace period for these items.

Any loss or damage must be reported via Library Trackit or by e-mail to libcirculation@ku.edu.tr or by telephone at 0-212-338-1318. You will be charged the market value of the item, the 50,00 TL replacement fee, plus any overdue fines already incurred. The Health Sciences Library patrons may report via Library Trackit or sent e-mail to hslibinformation@ku.edu.tr or by telephone at 0-212-311 26 23.

Checking Out and Checking In, Renewals and Holds / Recalls

Checking Out and Checking In Materials

Users may either check out or check in items via self-check machine or at a service desk, either from Circulation on the Main floor, or Reference on the Basement level. Users need to have activated My Account before they can borrow materials, and will need their Koç University identification card available for barcode scanning, whether using the self checkout machine or at a service desk.

Skip to:

  • Renewals
  • Holds/Recalls

Self-Check Machine

All users may check out items by using Self-Check machine, is located on the Ground Floor.

Self-Check machine allows borrowers to check out their own books quickly and easily. Step-by-step instructions are displayed on an easy-to-use touch screen.

With the self-check machine, you can:

  • Verify your privileges
  • Control and check on your Library account
  • Check out and renew books and circulating periodicals
  • Desensitize items
  • Print date due slips
  • Check books back in to the Library (as long as they are not overdue)
  • See your fines

Helpful tips for using Self-Check Machine:

  • You must have a Library account to use Self-Check Machine. Visit the Information Desk to set up your account if you are new to the university.
  • If the Self-Check machine does not scan the barcode on your KU ID card or of any particular book, or if there is a problem with your library account, please visit the Information Desk for assistance.
  • Make sure the spine of the book you are checking out rests in the “V” of the machine.
  • Questions? Ask the staff at the Reserve/Information Desk for assistance.