KOC UNIVERSITY CLARIFICATION TEXT

ON THE PROCESSING OF PERSONAL DATA OF

PROJECT PARTICIPANTS

a) Data Controller

In accordance with the Law on the Protection of Personal Data No. 6698 (“KVKK”), your personal data may be processed by Koc University (“University”) as the data controller within the scope described below.

b) Purposes of Processing Personal Data

Your collected personal data regarding the identity data, contect data and digital materials you send for the creation of the COVID-19 Koç University Community Archive document subject to your disclosure of your personal data to the University, and in this context, being a part of the Koç University Suna Kıraç Library Digital Collections and for the purposes listed below; may be processed within the personal data processing conditions specified in the 5th and 6th articles of KVKK:

  • Contacting the participants before and after the Project,
  • Conducting research, archive and collection creation activities by the University,
  • During the pandemic; in order to gather the personal data and audio visual materials submitted within the scope of the COVID-19 Koç University Community Archive document, which Express the working life, Daily life habits and changes of students, lecturers, administrative staff and researchers in the collection and to be a source for future sociological and historical research in the future as well as institutional studies,
  • In order for the personal data and materials submitted within the scope of the COVID-19 Koç University Community Archive document to be part of Koc University, to grant third parties the right to use in accordance with the open license terms in order to make the materials available for educational, informational, and similar purposes worldwide.

c) To Whom and For What Purpose the Processed Personal Data Can Be Transferred

Your collected personal data may be transferred to Koç University Academic and Administrative staff in order to contact the participants before and after the Project, in order for the personal data and materials submitted within the scope of the COVID-19 Koç University Community Archive document to be part of Koc University, to grant third parties the right to use in accordance with the open license terms in order to make the materials available for educational, informational, and  similar purposes worldwide and in order to conduct activities carried out by the University.

ç)  The Methods and Legal Reasons of Collection of Personal Data

Your personal data is collected electronically upon completing the form named COVID-19 Koç University Community Archive Submission Form and uploading the audio visual materials that you choose to share with the University, for legal reasons specified in (b) and (c) of this Clarification Text. Your personal data collected for this legal reason may also be processed and transferred for the purposes specified in articles (b), (c) of this Clarification Text within the scope of the personal data processing conditions and purposes specified in articles 5 and 6 of KVKK.

d) Rights of Data Owner according to the Article 11 of KVKK

As personal data owners, if you submit your requests regarding your rights to our Universiy by using the kisiselverilerim@ku.edu.tr e-mail address or other methods mentioned in Article 13 of KVKK; depending on the nature of the request, it will conclude free of charge as soon as possible and within thirty days at the latest. However, if the transaction also requires a cost, the fee at the tariff determined by the Personal Data Protection Board may be collected by the University. Personal data owners have the following rights;

  • The right be informed on whether their personal data are processed or not,
  • The right to obtain related information on the details of the process,
  • The right to learn the purpose of their personal data processing and whether this personal data is used for intended purposes,
  • The right to obtain information on the third persons to whom their data is transferred at home or abroad,
  • The right to request the rectification of the incomplete or inaccurate data, if any, and to request notification of the operations carried out to third parties to whom the personal data has been transferred,
  • Although it has been processed in accordance with the provisions of Law No. 6698 and other relevant regulations, the right to request the erasure or destruction of their personal data in case the reasons that require the processing of data disappear and to request notification of the operations carried out to third parties to whom the personal data has been transferred,
  • The right to object to the processing, exclusively by automatic means, of their personal data, which leads to an unfavourable consequence for the data owners,
  • The right to request compensation for the damage arising from the unlawful processing of personal data.

You may submit your requests regarding your rights mentioned above in the following ways;

  • Secure electronic signed e-mail you may send to kisiselverilerim@ku.edu.tr,
  • Secure electronic signed e-mail you may send to Koç University’s registered e-mail address from your registered e-mail address,
  • An application to be made in person with an original signed petition,
  • A petition containing your identification by the notary public.

For your questions about the COVID-19 Koç University Community Archive and the project, you may contact Koç University Suna Kıraç Library via digitalresoruces@ku.edu.tr .